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Affiliate Registration and Approval Guide

Overview​

The Affiliate (Affiliate Marketing) feature allows businesses to build a network of brand ambassadors, helping to introduce products, create orders, and receive commissions automatically.

The Affiliate process is designed with a two-way model:

  • Users / Ambassadors operate on the Mini App
  • Administrators configure, approve, and reconcile on the Admin Web

The entire process consists of 5 main steps, from system setup to commission processing.

Overall Affiliate Implementation Flow​

Set up Affiliate groups & ranking tiers

Configure commissions by category or product

Configure Affiliate mechanism & policies

Registration – Approval – Affiliate ambassador management

Reconciliation & commission processing

Step 1: Set Up Affiliate Groups & Ranking Tiers​

Administrators access Affiliate → Group Settings to:

  • Create Affiliate groups
  • Set up ranking tiers for each group
  • Configure:
    • Tier name
    • Minimum revenue
    • General commission rate (%)
    • Active status
Tip

Ranking tiers help classify Affiliates by performance and automatically upgrade when revenue targets are met.

Step 2: Configure Commissions by Category & Product​

At Ranking Tier Details, administrators can:

  • Set up individual commissions for each category
  • Set up individual commissions for each product

Commission priority order:

Product → Category → General tier commission

Tip

Detailed commission configuration helps optimize policies for each product group, driving more effective revenue. This mechanism enables flexible promotion of strategic products.

Step 3: Configure Affiliate Mechanism & Policies​

At Affiliate → General Settings, administrators configure:

  • Commission withdrawal limits
  • Applicable Affiliate model
  • Commission processing time
  • Enable / disable status of the Affiliate system
  • Automatic or manual ambassador approval policy
Tip

You should carefully set up operational mechanisms before opening Affiliate registration to ensure stable system operation. This is the "operational rules" layer governing the entire Affiliate system.

Step 4: Affiliate Registration & Approval​

4.1. Affiliate Registration on Mini App​

Users access the Affiliate Page on the Mini App and:

  • Click Submit Request
  • Fill in information:
    • Which organization are you from?
    • How did you learn about the system?
  • Submit the registration request
Shop SettingsShop Settings
Shop SettingsShop Settings

After submission, the request will change to Pending Approval status.

4.2. Affiliate Approval on Admin​

Administrators access Affiliate → Ambassador List → Pending Approval Requests.

Here you can:

  • View More information about the Affiliate registration
  • Approve or Reject the request

4.3. Selecting a Commission Group During Approval​

When clicking Approve, the system requires the administrator to:

  • Select a commission group for the Affiliate:
    • Default group
    • Partner group
    • VIP / BD / Network group…

After confirmation:

  • The Affiliate is activated
  • Order tracking & commission recording begins

4.4. Managing Approved Affiliates​

Approved Affiliates will be displayed in the All Members tab, including:

  • Commission group
  • Current rank
  • Number of orders
  • Revenue
  • Profit

Step 5: Affiliate Commission Reconciliation & Processing​

When an Affiliate withdraws commission on the Mini App, the system records it at:

Affiliate → Commission Reconciliation History

Administrators can:

  • Filter by date, status
  • Export to Excel
  • Confirm or reject payment
  • Upload transfer receipts
  • Add internal notes

After confirmation, the system updates the status to Paid.

Affiliate Process Summary​

The Affiliate system allows businesses to:

  • Standardize the affiliate marketing process
  • Manage ambassadors transparently
  • Maintain flexible commission policies
  • Provide clear reconciliation & payment
  • Easily expand the Affiliate network
Tip

You should carefully configure groups, tiers, and commissions before opening Affiliate registration to ensure stable operations. Administrators should regularly monitor and optimize commission policies to maintain motivation for ambassadors, thereby driving more effective sales.