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System Settings & Management

Settings Module Overview​

The System Settings module is the central area that allows administrators to configure the entire operating environment of the platform. All core information such as store details, personal accounts, staff permissions, and integration links are managed here, helping the system run smoothly and best suited to the business model.

The module consists of the following main functional groups:

  • Store Setup
  • Personal Setup
  • Link Management
  • Staff Management
  • Zalo Cloud Top-up Management

1. Store Settings​

The area allows administrators to customize all operational configurations of the store. This includes information settings, sales rules, notifications, invoices, inventory, and many other support tools.

1.1. General Information​

Update all basic store information:

  • Store name, address, phone number, email.
  • Logo and brand identity.
  • Legal information: tax ID, representative.
  • Information displayed on invoices and the application.

1.2. MiniApp​

MiniApp configuration area on the Zalo system:

  • Set up MiniApp information.
  • Customize interface, display name, logo.
  • Configure domain, webhook, and technical parameters.

1.3. Bank Account Information​

Used to:

  • Save and update store bank account information.
  • Set up information for payments, reconciliation, or receiving funds.

1.4. Wholesale Settings​

For stores with wholesale business models:

  • Set up wholesale price lists.
  • Application conditions: minimum quantity, customer classification.
  • Display rules and price application on orders.

1.5. Staff Notification Settings​

Allow automatic notifications to be sent to staff via Zalo messaging:

  • Select notification types to send (new orders, system events...).
  • Configure notification recipients.
  • Manage message templates.

1.6. Invoice Settings​

Automate the printing and issuing process:

  • Set up sales invoice templates.
  • Configure paper size, logo, display information.
  • Option to auto-print when orders are completed.

1.7. Inventory Settings​

Manage inventory rules for the entire store:

  • Conditions allowing sales when out of stock.
  • Stock deduction rules upon payment.
  • Automatic low inventory alerts.

1.8. Table Order Settings​

For restaurant/dining models:

  • Allow customers to order multiple times at the same table.
  • Combine multiple orders into a single order.
  • Options to display table numbers, QR menus...

1.9. Application Management​

Area for managing store integration applications:

  • Create custom applications to connect APIs with third parties.
  • Issue API keys, secret keys.
  • Monitor logs, manage connections.

2. Personal Setup​

2.1. Account Information​

Users can update personal profile information:

  • Display name
  • Email
  • Phone number
  • Avatar/profile

2.2. Password​

Password change feature:

  • Enter current password.
  • Create new password.
  • Two-factor authentication (if enabled).

The module allows stores to synchronize data with multiple sales platforms and messaging systems.

Connect the store with popular sales management systems:

  • Nhanh.vn
  • Kiot Viet
  • Sapo
  • Haravan
  • Pancake POS
  • Odoo
  • Getfly CRM
  • Misa Eshop

Objectives:

  • Synchronize products
  • Synchronize orders
  • Synchronize inventory

4. Staff Management​

4.1. Staff​

Account management features:

  • Create new staff
  • Edit information
  • Activate / deactivate accounts
  • Assign roles

4.2. Permissions​

Group-based permission management:

  • Create permission groups
  • Allow/restrict access to individual features
  • Detailed permissions by module (orders, products, reports...)

5. Top-up Management​

For systems using Zalo Cloud API / ZNS.

5.1. Cloud Wallet Balance​

Overview display:

  • Current balance
  • Money in
  • Money out
  • Balance changes

5.2. Create Top-up Invoice​

Users:

  • Enter the amount to top up
  • Generate a QR code for payment
  • QR code is valid for 15 minutes

Note:

  • Minimum top-up amount per transaction: 50,000 VND
  • Do not modify the transfer content as the system processes it automatically
  • If funds have not been received after a few minutes, contact support

5.3. Transaction History​

Displays:

  • Transaction time
  • Status
  • Transaction type
  • Balance before – after
  • Description and QR code (if available)